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Policy for Exhibits / Exhibitor Agreement
I. Purpose Exhibits function as an integral part of the Office of Cultural Affairs' total program of public service, and are planned to direct the attention of the public to the artwork, services, and aims of not only the individual artist or group, but also the Office of Cultural Affairs. II. Plan of exhibits A. Cultural Affairs and the Bath House Cultural Center shall control the content and arrangement of all exhibits. The Gallery Coordinator reserves the right to reject any part of an exhibit or to change the manner of display if the items to be exhibited are contrary to our community responsibility. Every item used must meet Cultural Affairs standards of value and quality. All exhibits must be so scaled in size and form that they complement the normal service of the Gallery. B. In line with Cultural Affairs' role to inform and enlighten, exhibits may contain opposing views on controversial topics and will represent the best possible balance of all sides of issues. Staff will exercise sensitivity to the diversity of our communities and exhibits which are mounted for the public should reflect the various cultures and religious backgrounds. For example, holiday displays should provide a balance among holiday celebrations and should be as inclusive as realistically possible. C. Cultural Affairs and the Cultural Center shall control booklists, posters, signs, brochures, publicity, and all materials relative to any exhibit. III. Coordination of exhibits A. All exhibits and displays shall be coordinated by the Gallery Coordinator with the exception of displays generated by Cultural Center staff. The Gallery Coordinator must approve dates and location of all exhibits and displays. B. Final authority regarding the acceptance or rejection of exhibit of non-city-owned materials rests with the Cultural Center Director. IV. Types of exhibits A. Unsolicited
requests for display space from outside Exhibitors shall be directed
to the Gallery Coordinator of the space and/or gallery in which
space is desired. The request must be submitted in writing, including
a list of the contents of the exhibit and a description of the
presentation. Requests will be carefully evaluated. V. Conditions of exhibit B. It is the responsibility of the Exhibitor to pickup artwork in a timely manner after the closing of an exhibit. The Bath House Cultural Center will not be responsible for damaged or lost artwork after the insurance coverage has expired. The insurance policy will cover the artwork only during the dates outlined in the Exhibit Loan Agreement Form. The Bath House Cultural Center reserves the right after the termination of an exhibit to remove from the Bath House Cultural Center all effects of Exhibitor remaining and to store them wherever Cultural Center sees fit, at the cost, expense and risk of Exhibitor, and Cultural Center shall not be liable in any way to Exhibitor on account of so removing and storing these effects. For such additional period beyond the term of this Agreement as any effects of Exhibitor may so remain in the Bath House Cultural Center, Cultural Center shall be entitled to charge a reasonable sum per day which shall be determined by the Center Director. C. Exhibitor agrees to defend, indemnify and hold the City of Dallas, its officers, agents and employees, harmless against any and all claims, lawsuits, judgments, costs and expenses for personal injury (including death), property damage or other harm for which recovery of damages is sought, suffered by any person or persons, that may arise out of or be occasioned by Exhibitor's breach of any of the terms or provisions of this Agreement, or by any negligent act or omission of Exhibitor, its officers, agents, associates, employees, subcontractors or sub-consultants, in the performance of this Agreement. D. The City of Dallas, the Office of Cultural Affairs, or any employees thereof shall in no way act as agent for the sale of items from an outside exhibit. 1. Purchase prices shall not be posted nor shall they be listed in exhibit brochures. 2. Inquiries from visitors to the exhibit regarding purchase prices shall be referred to the Exhibitor or his/her official agent. 3. Transactions for the purchase of exhibit items shall be directly between the purchaser and the Exhibitor or his/her official agent. Such transactions shall not be conducted in a city space. 4. The Exhibitor will pay the Bath House Cultural Center Advisory Council a 14% commission on artwork that is sold during the exhibit. 5. Cultural Center staff members shall be treated as any other citizens with regard to purchase of items from outside exhibits, in accordance with items 2 and 3 above. 6. In accordance with items 1 - 5 under V-D of this policy, no exhibit material which is sold during its display in the Bath House Gallery may be removed from the exhibit before the end of the exhibition period, unless such removal and rearrangement of the display is approved by the Gallery Coordinator. E. Unless the Office of Cultural Affairs, or the Bath House Cultural Center is notified in writing to the contrary, it is understood that the object on loan may be photographed and reproduced in the Cultural Center's publications and for publicity purposes connected with this exhibition; and that slides of it may be made and distributed by the Cultural Center for its use. F. Exhibitor
will not cause or permit any changes, alterations, repairs, painting
or staining of any part of the galleries/exhibiting spaces or
furnishings or the equipment thereof, nor permit to be done anything
which will damage or change the finish or appearance of the Bath
House Cultural Center or the furnishings thereof without written
consent of the Center Director. Contractor will pay the costs
of repairing any damage done to the galleries or any of the fixtures,
furniture or furnishings thereof by any act of Exhibitor or any
of Exhibitor's employees. The Center Director shall determine
whether any damage has been done, the amount of the damage, and
the reasonable cost of repairing it, and whether it is one for
which under the terms of this Agreement, Exhibitor is to be held
responsible. The Center Director's decision is final. A. Upon the terms, covenants, and conditions contained in this Agreement, the Bath House Cultural Center has granted to Exhibitor and Exhibitor has accepted from Cultural Center a right for Exhibitor to use and occupy space in that portion (hereinafter called "the Premises") of the Bath House Cultural Center, located in the City of Dallas, Dallas County, Texas described as follows: Exhibitor shall have reasonable rights of ingress and egress through the halls, passageways, and lobbies subject to the terms and conditions of this Agreement, but Exhibitor shall acquire no other rights in any other part of the Bath House Cultural Center than in the Premises.
Bath House Cultural Center City of Dallas Office of Cultural Affairs
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